Rent the Pavilion on Amherst Island
Yours for the day
A 42-by-72-foot timber-frame pavilion on the Stella Fairgrounds. Built by the community, available to host yours.
About the Pavilion
Opened June 14, 2025, the Pavilion is a 42′ x 72′ timber-frame structure on an engineered concrete slab — open-span, weatherproof, and flexible enough to host weddings, celebrations, concerts, markets, and gatherings of all kinds.
Suitable For All Occasions
- Weddings & receptions
- Family reunions and milestone birthdays
- Celebrations of life
- Corporate retreats and off-sites
- Concerts and community events
- Markets and fundraisers
Rental Rates
Effective January 31, 2026 – January 31, 2027.
Member Rates
| Event Type | Half Day (up to 4 hrs) | Full Day (4+ hrs) |
|---|---|---|
| Private event, 50 people or fewer | $30 | $60 |
| Private event, 51 people or more | $80 | $110 |
| Local non-profit, public event (all welcome) | $30 | $60 |
| Local non-profit, private event over 50 people | $80 | $130 |
Non-Member Rates
| Event Type | Half Day (up to 4 hrs) | Full Day (4+ hrs) |
|---|---|---|
| Private events, non-profits, businesses — 50 or fewer | $60 | $120 |
| Private events, non-profits, businesses — 51 or more | $120 | $180 |
Rates are set to help offset operating costs (electricity, portapotty, grounds maintenance) and are reviewed annually by the Board.
Not a member? Join here for $20/person or $40/family per year →
Equipment Rental
| Event Type | Rate |
|---|---|
| Barbeque (on-site, tank not included) | $25 |
| Sound System (on-site) | $25 |
Equipment rentals are available first to accompany on-site rentals. Some equipment may be rented and used off-site, depending on availability.
A few practical notes:
- The BBQ must be cleaned by the rental group after use.
- Renters must provide their own propane tank.
- All equipment must be returned in good condition. Missing or damaged items are billed to the renter.
Booking Conditions
Booking timeline: Bookings must be made at least two weeks in advance.
Payment: Full payment is due at the time of booking. The Society may cancel a booking if payment isn’t received.
Refunds: Refunds are provided only if written cancellation notice is received at least one week before the event, or if the Society cancels.
Insurance:
- Non-profit groups must provide a certificate of insurance naming the Amherst Island Agricultural Society as additional insured, minimum $2 million.
- Private events may be required to provide proof of insurance at the Society’s discretion.
- Any event where alcohol is served or consumed requires both a Special Occasion Permit (SOP) and an insurance certificate naming the Society.
- Vendors and rental groups are encouraged to seek their own advice on third-party liability coverage.
Cleanup: Renters are responsible for full cleanup, including removal of garbage from the site. Bins and bags are provided; Township garbage tags are not.
Damage: Renters are liable for any damage or extra cleaning costs.
Camping: Overnight camping is not permitted unless approved in advance by the Board.
Open fires: Not permitted without prior approval.
Society priority: Amherst Island Agricultural Society events have first priority. Otherwise, rentals are first-come, first-served.
Society discretion: The Agricultural Society may deny a rental request or cancel a booking for any reason.
Casual Use for Members
Members of the Agricultural Society are welcome to use the fairgrounds and pavilion for drop-in casual use any time the space isn’t booked for an event. Picnic with friends, play frisbee, take a break from a bike ride, play a game of cards under cover — all welcome.
Organized or scheduled use through a group does require a booking.
How to Book
- Contact the rental agent to check availability.
- Submit a Rental Request Form to the Society.
- Confirm availability with the rental agent.
- Sign the Rental Agreement, provide any required insurance documentation, and pay applicable fees.
- Follow site rules as outlined in the agreement.
Contact
Rental Agent: Ann Wemp-Browne — Email: ann.wemp-browne@outlook.com
General Society inquiries: a.i.ag.society@gmail.com